Updated May 29 2020
What do Adelaide University Sport Clubs have to do?
Many of you have received information from your State Sporting Organisation (SSO) about how your sport is going to return. Many of the requirements will be the same as mapped out in the AIS Framework, however, ther e may be additional requirements to consider depending on your sport, club situation and facilities. The SA Government has also announced that now that all clubs need to also complete a COVID Safe Plan and as a result, AU Sport has updated its process for clubs to assist them to with their return to sport.
1. Complete a COVID-Safe Plan and submit to SA Government.
The State Government requires a COVID-Safe plan before Monday, June 1 2020. Please note that there is also a guidance document on the COVID-Safe Plan webpage to assist you to in completing the online form. Once the plan has been completed and submitted, a copy of the plan and a Record of Completion will be sent to you by email. In this plan, you will be required to provide information about your organisation, the size of the area you will be using for training and a declaration that you are meeting the other requirements.
Please note, that for those clubs who are training at more than one location, a separate COVID-Safe Plan will need to be completed for each of those premises/locations.
2. Have at least 2 members of your committee identified as a COVID Safe Officer/Coordinator
Previously, AU Sport recommended that you have someone fill this role - We now require it.
Clubs with under 50 members will require just one person to fill this role, larger clubs will require two people. Sport Australia has information of what this role entails, which can be found here. People who fill this role at your club will be required to undertake the COVID 19 Infection Control Training online. There are a number of different module listed for particular industries but you online need to do the Infection Control Training - COVID 19, located towards the bottom of the list. The club will need to provide evidence that they have completed this training by providing a copy of their certificate.
3. Develop your club’s Return to Sport plan
This plan, which is in line with your State Sporting Organisation’s (SSO) plan or that of the AIS Framework., outlines how you will manage your club's return to sport. Sport Australia has a number of checklists and plan templates available to clubs whose SSO does not prove a template to use. These resources are accessible HERE. Otherwise a simplified templated developed AU Sport can be accessed HERE.
4. Provide AU Sport via the AU Sport Return to Sport Documentation
The following information needs to be provided via this online form. Click HERE to access:
A copy of your COVID Safe Plan submitted to SA Government (you will receive an email copy once submitted)
Your Club’s Return to Sport Plan
If suitable, a copy of your SSO plan or a link to their information
The name of the person/persons at your club who will fill the role of a COVID Safe Officer/Coordinator as well as evidence that they have undertaken the COVID 19 Infection Control Training. A screenshot of their Certificate will do.
For those clubs who have already been given permission to train and have provided us with your Return to Sport Plans, you will still have to submit a COVID Safe plan to the Government, have two members undertake training and submit this information to AU Sport. If your previous Return to Sport Plans were not presented in the one document, we do recommend that you compile them into one document and resubmit in it
Once AU Sport have received your documentation, we will provide you with final approval to start via email.
5. Book facilities with AU Sport
If you are using non-AU Sport managed facilities, you need to check with your facility provider to see if there are any other requires that they require from you. Ie you may need to provide the same documentation to them as well.
6. Share you plan details with members and encourage members to download and use the COVID Safe App.
7. Ensure that your plan is available at your facility.
As is indicated in the guidance document, the completed COVID Safe Plan needs to be printed and made available at your premises and produced to an Authorised Officer on request. Whilst not required, you may also choose to display the Plan or the Record of Completion in a location which is visible to patrons of your facility. Your attention is also specifically drawn to the "How do I Implement the Plan?" section within the guidance document. Police are out and about monitoring return to sport and you may be asked to provide evidence of your plan
8. Adjust and communicate plans to stakeholders including AU Sport and members as restrictions change
9. Manage your training in line with your plan
For those clubs who have already been given permission to train:
You need to lodge the COVID Safe plan with the SA Government by June 1. Submission of the other documentation to AU Sport will be required by Friday 5 June.
AU Sport Additional Requirements:
‘Get in, Train, Get out’. At this point in time, ALL bars, clubhouses and changing rooms (except toilets) are CLOSED and not to be used until further notice
Clubs cannot commence training until approved by AU Sport
Clubs must provide updates as their return to sport changes
To assist our clubs, AU Sport is asking all clubs to consider the following:
We recommend that communication be sent to all members that they should download and use the COVID-19 App. We understand that not all will want to do so, but the app is a vital tool that will assist sport to return to normal.
What do you need to go back?
Things to consider include, but are not limited to:
Return to sport plan provided to AU Sport.
Confirmed facility bookings.
Approved training activities.
Registrations and attendance records.
Signage and field space allocation.
First aid provisions.
Are all memberships up to date? It is critical that AU Sport have accurate membership data. Members also need to have a club membership as well as an AU Sport membership to be covered by insurance. Additionally, this will assist a club’s eligibility for other AU Sport benefits such as grants and facilities.
Update the system to address the new situation. If you need assistance with developing products for modified seasons please contact us.
Who should be training?
It’s important to consider the reduction of field use. Scheduling your players carefully with a fair approach will be required. As a result, clubs are requested to maintain an ongoing record of players attending training.
Communication will be key throughout this process. Consideration about how you are going to communicate with your key stakeholders and what information they will require. Stakeholders may include SSO’s, AU Sport, club members, supporters and parents.
Facilities & Bookings.
Both the AIS Framework and state sporting organisations provide up to date information about the use of spaces including the number of groups allowed. Once you have received confirmation from AU Sport that your plan has been approved, please submit your facility booking via the online form which can be found HERE.
Due to the current restrictions, you may no longer have exclusive access to a space or you may be asked to train across a range of our outdoor facilities including the North Adelaide Fields, Waite and West Beach. We ask for clubs to be understanding and patient throughout this process.
Once you have approval from AU Sport you will be able to commence communication to key stakeholders about how the process will run and when training will resume. You will need to ensure that your training sessions are run in accordance with your return to sport plan. AU Sport will be working with University Security to ensure that facility booking times are adhered to.
If there is a suspected case or confirmed case of COVID-19 at your club you will need to:
1. Notify SA Health, if not already done so by a health professional, AU Sport (Michelle.firstname.lastname@example.org), state sporting organisation and facility provider. AU Sport will also be required to notify the University.
2. Follow SA Health guidelines and directions.
3. Communicate to club members if SA Health directions impact on the wider club community.
4. Keep AU Sport and state sporting organisations informed throughout the process.